Application
Procedure for
Incoming Exchange Students
1) First,
you must apply to your home institution (one with which KSU has
a formal individual exchange agreement — see sidebar) for
selection and official approval as an exchange student.
2) Your home institution notifies KSU’s
International Office of your selection, and gives you KSU’s
application form to fill out.
3) Your
home institution mails your application (including study plan),
and portfolio (slides or photocopies) to KSU. The
deadline for
first semester (from April) is November 15th of
the preceding year, and for
second semester (from September), April
15th.
4) KSU’s International Office contacts the
appropriate KSU department to obtain initial acceptance and assignment
of an academic advisor.
5) Proposal & acceptance of exchange student
at KSU Faculty Meeting.
After formal acceptance, KSU International Office mails out the
following forms:
• Formal Letter of Acceptance
• Dorm Application Form
• Personal Information Form for Student Accommodation
• Certificate of Visa Eligibility (CVE) Application Form, and related information
6) After these forms are returned to KSU International
Office (together with a copy of your main passport pages and documentation
of financial arrangements for the period of exchange – at
least 100,000 yen: US$835 / 405 British Pounds / 605 Euros / AUS$940
per month – which is more than you should actually need to
spend, of course), copies of the Dorm Application Form and Personal
Information Form are passed on to the dorm supervisor.
7) The Certificate of Visa Eligibility application
form (and passport photocopy) is submitted by KSU’s International
Office to the Kyoto Immigration Office for processing.
8) When your CVE is ready (this may take up to
one month in busy periods), KSU International Office express-mails
it to you, together with our Pre-departure Guide pamphlet.You are
responsible for obtaining your actual visa through your nearest
Japanese Embassy or Consulate-General, before leaving your home
country.
9) If required, KSU international office will
make a reservation for you on a shuttle van from Kansai International
Airport to the campus or dorm (about 90 minutes, door to door,
costing 3,500 yen).
10) After arrival at KSU, you will fill out an
application for Student ID card and Student Record Form. The ID
card is also used for library access, and an internet account through
KSU’s server, if required.
11) You will need to go to the local Kyoto Ward
Office for alien registration processing (and to pick up your Alien
Registration card after one month or so). KSU International Office
usually takes students to the Ward Office to make the initial application.[This
process may be changing in spring of 2010, to registration on arrival
at the airport].
Health Insurance:
Short-term foreign exchange students with
a student visa are required to join Japan's National
Health Insurance (NHI or kokumin kenko hoken). Sign
up at the ward office after applying for Alien
Registration.
The NHI covers usual medical costs including doctor's, hospital,
and dental fees
for necessary treatment (accident or sickness).
* 70% of the expense for medical treatment is covered by the NHI,
so you only
pay 30% of the official bill.
* There is an additional subsidy system (through JASSO, Japan Student Support
Organisation, via the International Office) that reimburses 35% of the remaining
fee. (So ultimately you pay for only approximately 20% of the original
expense, though some treatments are not covered by this subsidy system).
* To join the NHI, you sign up at the ward office (immediately after applying
for your alien card).
* The premium is about 1,800 yen per month, paid by monthly installments at a
bank or post office. (This is the minimum fee, based on your not having received
any income in Japan in the previous year).
* Coverage begins immediately on joining, but you need to join the NHI before
receiving medical treatment. It's also important to cancel the cover before you
leave Japan, or you will continue to be billed.
See also:
http://www.kcif.or.jp/en/benri/03_01.html#2
http://www.kcif.or.jp/en/benri/03_03.html
http://metropolis.co.jp/moneytalks/339/moneytalksinc.htm
Comprehensive
Personal
Insurance:
Students at KSU must be covered by insurance for accident
and damages. This
cover is
available through
KSU
International Office from
AIU [see
under Accident & Health, Student Comprehensive Insurance
(Japan)] for
around
3,000
yen per semester. You can join on arrival.
Since
this is a legal responsibility that KSU is required to fulfill,
this payment is
compulsory, even if
you
already
have
your own
separate insurance coverage.
Under
this AIU policy, if you cause accidental injury to other persons or accidental
damage to property you will be covered for claims of up to 30,000,000
(30 million) yen. In addition it provides cover for 3,300 yen per
day for hospitalization in the case of injury (for up to 180 days),
and 3,000 yen per day for hospitalization in case of illness (for
up
to 60 days). Among other provisions it also provides life insurance
(up to 1,136,000 yen).
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